Access and agreed scope

SAMPLE: Vacant property. Owner authorization assumed for this fictional example. Exterior and accessible interior areas included; tenant coordination not applicable.

Interior entry requires owner authorization and either vacancy or a visit arranged by the owner with the tenant in advance. No unannounced entry into occupied properties. If access is unavailable, mark affected areas NOT ACCESSED.

Property / Client	Sample Residence / Sample Client	Report ID	SAMPLE-PIR-001
Visit Date & Time	August 28, 2026 | 10:15-11:05 AM ET	Prepared By	Stefan Muenchow | Sample
Visit Type	Visual baseline visit | Sample	Weather	Clear | 78 F | Sample

Overall Status

Other status labels: NOT ACCESSED | NOT ASSESSED | OUTSIDE SCOPE. These do not indicate a satisfactory condition.

Executive Summary

In this fictional vacant-property example, accessible areas appeared generally stable and no immediate emergency was observed. Reconnect the rear-right downspout. Monitor staining below the kitchen sink and mulch close to the rear siding; confirm the HVAC service history. Refer to the action list for follow-up. The HVAC vendor-work review is visual only and does not confirm technical performance or code compliance.

1. Exterior

Observation area	Status	Sample observation
Front elevation & grounds	OK	No visible storm damage; walkways clear at time of visit.
Roofline / gutters from ground	OK	No obvious displacement observed from accessible ground-level viewpoints.
Rear-right downspout	ACTION RECOMMENDED	Lower section disconnected; reconnect and confirm discharge away from foundation. Photo 03.
Windows / exterior doors	OK	No obvious broken glazing or open points observed.
Drainage / vegetation	MONITOR	Mulch close to siding at rear bed; monitor moisture and pest activity.

2. Entry & Security

Observation area	Status	Sample observation
Primary entry	OK	Door closed, locked, and free of visible damage.
Secondary entries	OK	Accessible exterior doors appeared closed and secured.
Interior access	OK	Vacant-property access with owner authorization assumed for this sample; no alarm function test.
Keys / lockbox	OK	Returned to designated secure location after visit.

3. Interior

Observation area	Status	Sample observation
General condition	OK	No unusual odor, visible forced-entry signs, or major displacement observed.
Ceilings / walls / floors	OK	No obvious staining or damage in accessible sampled areas; no prior visit comparison assumed.
Temperature indicator	OK	Thermostat displayed 74 F in cooling mode; operational performance not tested.
Windows / doors	OK	Accessible units appeared closed; no functional testing beyond normal observation.

4. Water / Plumbing - Visual Checks

Observation area	Status	Sample observation
Main visible supply areas	OK	No active dripping observed at accessible visible connections.
Kitchen sink cabinet	MONITOR	Light staining visible; no active dripping observed. Cause and age undetermined. Monitor for change. Photo 04.
Bathrooms	OK	No visible pooling at fixtures; fixtures not pressure- or leak-tested.
Water heater area	OK	No visible standing water around accessible base.

5. HVAC / Temperature Indicators

Observation area	Status	Sample observation
Thermostat display	OK	Displayed 74 F; visual indicator only.
Supply / return areas	OK	No obvious obstruction at accessible registers.
Condensate area	OK	No visible standing water in accessible area.
Equipment condition	MONITOR	Visible dust accumulation; confirm service history with the owner and seek vendor advice if needed.

6. Electrical / Utilities - Visual Observations

Observation area	Status	Sample observation
Visible panel exterior	OK	Cover closed; no obvious scorching, odor, or physical damage.
Interior lighting sampled	OK	Selected lights illuminated during ordinary use.
Utility status indicators	OK	Service appeared present based on normal visible indicators.
Technical electrical testing	OUTSIDE SCOPE	No panel removal, electrical testing, or code inspection performed.

7. Appliances / Fixtures

Observation area	Status	Sample observation
Refrigerator indicator	OK	Interior light and display visible; temperature performance not independently measured.
Range / oven	OK	No visible damage; appliance performance not tested.
Dishwasher	OK	Door secure; no standing water observed at visible base area.
Laundry fixtures	OK	No visible active leak at accessible connections.

8. Leaks, Moisture, Pests & Damage

Observation area	Status	Sample observation
Visible active leaks	OK	None observed in accessible visible areas during visit.
Moisture indicators	MONITOR	Kitchen sink staining documented for comparison at next visit.
Pest indicators	OK	No obvious droppings, nests, or live activity observed.
Damage / change	OK	No additional obvious damage in accessible areas; prior-visit comparison not available.

9. Visual Review of Vendor Work

Observation area	Status	Sample observation
Work referenced	OK	HVAC service disconnect replacement - sample work order.
Visual completion	OK	Replacement component and orderly work area described for this fictional sample; no certification implied.
Photo reference	SAMPLE ONLY	Photo 06 reserved for work-area context and identifying detail; image not supplied in this sample.
Technical work certification	OUTSIDE SCOPE	Visual verification only; not a technical, permit, code, or warranty inspection.

10. Photo Documentation

Sample photo layout only. No visit photographs are included. For a completed report, insert dated photos of the actual property, retain photo IDs and repeat viewpoints where practical. Never use illustrative images as evidence of a real visit.

Illustrative imagery — not from an actual HAVORA client visit. Empty cells mark photo slots as in the original sample document.

11. Issues & Recommended Actions

#	Priority	Issue	Recommended action	Target
01	ACTION	Rear-right downspout disconnected	Owner to approve vendor work; reconnect, verify discharge direction and document completion. Photo 03.	Within 7 days
02	MONITOR	Light staining below kitchen sink	Owner/vendor to assess if staining changes, odor develops or moisture appears. Repeat Photo 04.	Next visit / sooner if change
03	MONITOR	Mulch close to rear siding	Owner/vendor to review clearance; document the area and monitor for change.	Next visit
04	MONITOR	HVAC service history	Owner to confirm last service and arrange qualified service if needed.	Before next visit

12. Follow-up

• Reporting: deliver within the agreed reporting window; record the delivery date.
• Coordination: obtain owner approval before arranging vendor work within the agreed scope.
• Follow-up: repeat issue-photo angles and record each item as open, scheduled or resolved.
• Escalation: promptly report worsening conditions and document owner contact and next steps.

Report Prepared By

Prepared By	Stefan Muenchow | Sample	Report Date	August 28, 2026 - SAMPLE
Signature	____________	Owner Receipt	Optional: ____________

Scope Note & Disclaimer

This fictional sample illustrates property oversight and documentation, not findings for a real property. Visits cover only accessible areas within the agreed scope at the stated time. They are non-invasive visual observations, not licensed home inspections, engineering or environmental assessments, pest inspections, code-compliance checks, appraisals, warranties or guarantees. No opening of panels, dismantling, pressure/load testing or technical diagnosis is included. Visual vendor-work review does not certify safety, workmanship, permits or compliance. HAVORA does not provide leasing, tenant management, landscaping or property management. Owners authorize access and work; qualified specialists assess and repair technical issues. Access limits apply to every visit, including emergency visits.